Treasurer’s Report for October 2008.

Starting Balance in Bank: £1486.95

Income. (5 weeks) £641.33
Entry Fee: £456.00
Snack Bar: £185.33

Expenditure. £953.40
Rent (inc Back Rent) £781
PLI: £75 (annual fee)
Snack Bar £97.40

Remaining Balance in Bank: £1174.88

Club Budget Predictions

Income over 5 weeks: £400 club ticket £175 snack bar
Outgoings over 5 weeks: £262.50 Rent £125 snack bar

Income is £66.33 above predicted income for the month.
Outgoings are £540.90 above predicted expenditure, due to large amount of back rent and annual PLI.

The balance remaining is well above the 8 week contingency figure of £620.

In the next month spending of £160 can be authorised for club projects.

Treasurer’s Report for November 2008.

Starting Balance in Bank: £1174.88

Income. (4 weeks) £475.15
Entry Fee: £324.00
Snack Bar: £151.15

Expenditure. £343.91

Snack Bar £156.97
Raffle Vouchers £25.00
Members' Raffle £50.00
Project Fund £15.00
Badges £96.94

Remaining Balance in Bank: £1306.12

Club Budget Predictions

Income over 4 weeks: £320 club ticket £140 snack bar
Outgoings over 4 weeks: £210.00 Rent £100 snack bar £20 Vouchers

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Is there an official request form, or do we just ask informally?

Yes, there is a request form. Do you want to request a request form?!?

Yes, I would like to request a request form please.

Treasurer’s Report for December 2008.

Starting Balance in Bank: £1306.12

Income. (3 weeks) £360.05
Entry Fee: £171.00
Snack Bar: £126.05
Other (T-Shirts): £63.00

Expenditure. £580.27

Snack Bar £99.76
Raffle Vouchers £5.00
Rent (Nov & Dec): £385.00
T-Shirts £90.51

Remaining Balance in Bank: £1079.90

Club Budget Predictions

Income over 3 weeks: £240 club ticket £105 snack bar
Outgoings over 3 weeks: £157.50 Rent £75 snack bar £15 Vouchers

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Treasurer’s Report for January 2009.

Starting Balance in Bank: £1079.90

Income. (4 weeks + Saturday) £678.75
Entry Fee: £435
Snack Bar: £206.75
Other (Tournament advance entry etc): £37.00

Expenditure. £425.88

Snack Bar £88.88
Raffle Vouchers £15.00
Rent (Jan & Sat): £286
Prizes & Boxes £36.00

Remaining Balance in Bank: £1332.77

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Treasurer’s Report for February 2009.

Starting Balance in Bank: £1332.77

Income. (4 weeks + Saturday WFB) £581.30
Entry Fee: £377
Snack Bar: £150.70
Other (Terrain Day): £53.60

Expenditure. £284.85

Snack Bar £170.75
Raffle Vouchers £70
Rent (Not paid yet due to church guy being away): £0
Prizes & Boxes £44.10

Remaining Balance in Bank: £1629.22

The balance remaining is well above the 8 week contingency figure of £620. However, we are due to pay rent for Feb, 2 Saturdays, and we have ordered the squigg badges, so do not get over excited about the amount in the budget.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Treasurer’s Report for March 2009.

Starting Balance in Bank: £1629.22

Income. (4 weeks) £558.91
Entry Fee: £367
Snack Bar: £191.91
Other: £0

Expenditure. £968.03

Snack Bar £150.43
Raffle Vouchers £0
Rent (Feb, March & 3xSat): £638
New Badges: £165.60
Golden Squigs: £14

Remaining Balance in Bank: £1220.10

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Treasurer’s Report for April 2009.

Starting Balance in Bank: £1220.10

Income. (5 weeks) £627.80
Entry Fee: £388 (1 week free)
Snack Bar: £239.80
Other: £0

Expenditure. £506.01

Snack Bar £166.01
Raffle Vouchers £0
Rent (April): £275
Members’ Raffle Prizes: £55
Tournament fuel refund: £10
(Refund based on £5 per member claim per year)

Remaining Balance in Bank: £1341.89

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Treasurer’s Report for May 2009.

Starting Balance in Bank: £1341.89

Income. (4 weeks) £450.25
Entry Fee: £316
Snack Bar: £134.25
Other: £0

Expenditure. £518.30

Snack Bar £238.30
Raffle Vouchers £60
Rent (April): £220


Remaining Balance in Bank: £1273.84

The balance remaining is well above the 8 week contingency figure of £620. June has 2 Saturday events (1 DG and 1 Gobstyks, which means the snack bar needed a full stock)

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

Ticket income: £364
Snack Bar: £187.60

Expenditure
£37.13 snack bar
£125.65 other (Games Day board, Saturday event prizes etc.)

£388.82 up this month, but rent is due, including a Saturday event. We have £1677.61 which even with the mamoth rent cheque due is still fairly healthy.

Cheers,

Pete

Treasurer’s Report for July 2009.

Starting Balance in Bank: £1677.61

Income: £655.68
Entry Fee: £390
Snack Bar: £192.85
Other: £72.83

Expenditure. £998.06

Snack Bar £51.96
Raffle Vouchers £0
Rent (June, July, 4xSaturday): £759
Terrain: £50
Paints, raffle prizes, role play books: £137.10



Remaining Balance in Bank: £1335.23

The balance remaining is well above the 8 week contingency figure of £620.

If you have any requests for funding for running your own things at the club, please see me for a form.

Step 1: Fill in request form.
Step 2: Exec Appoval
Step 3: (If over £50) Club members' vote
Step 4: You buy what you need
Step 5: Bring receit to Pete and get cheque.

If you cannot buy then be refunded by club, then ask club to buy directly.

As can be seen, the big rent cheque went through, we have still to get the income from one of those Saturdays (the Blood Bowl event).

We need someone who can do the bookers shop and present a receipt for a cheque (or cash if it is small enough).

We have stocked up on a few raffle prizes, and role play books (rather than putting the books in the raffle we have simply put them in the role play box, then everyone who is a role palyer can benefit rather than the usual gripe of non-role players taking all the role play prizes and leaving the role players with nothing they want.)

The games day board has been financed and the bits should be able to be used for club nights too.

We have also bought paint for the terrain boards, and hope to see more painted soon.

Cheers,

Pete

Starting Balance in Bank: £1335.23

Income - total: £483.55
Entry: £335
Snack Bar: £148.55

Outgoings: £254.47
Snack Bar: £108.45
Website: 104.62
Raffle Vouchers: £25
Paints for Games Day Table: £16.40

Remaining balance: £1,564.31

(However, bear in mind we have not yet paid August's rent cheque.)

However, balance is healthy.

Cheers,

Pete

Treasurer’s End of Year Report.

Headlines
Starting Balance: £1486.95
Closing Balance: £1311.35
Annual Loss of £175.70

Income

Entry Fee: £4,245
Snack Bar: £2,029.84
Other: £226.43
Total: £6,501.27

Other income (total £226.43)
This included money taken for T-shirt sales, money taken on terrain day, advance club entry, and money provided by Definitive Games to cover the hall rent the club paid for them.

Expenditure
Rent: £3,784
Snack Bar: £1,421.70
Raffle Vouchers: £200
Other: £1,271.27

Other expenditure (total £1,271.27)
This included purchase of T-Shirt order, Members’ Raffle Prizes, Paint for boards, Games Day board and related expenses, new badge order, PLI and website fees.

A note on rent.

This year we paid for 14 months rent and 9 Saturdays. 2 months and 1 Saturday were inherited from last year. (£506)

A note on PLI

This year we paid for 2 years PLI. 1 year was inherited from last year. (£75)

If these figures are taken away from the budget we would have made an annual profit of £405.30 (less any extra money spent to hire bus for Games Day)

A note on exec entry.

The exec rescinded the £1 entry for exec members’ policy. Assuming 4 exec members attend each week this increases the club income by £200 per annum. However a portion of this will be spent on shirts to identify exec members so that new members can more easily access support.

Saturday Events.

We ran 2 40K, 2 WFB and 1 Blood Bowl weekend events. (Other Saturdays were booked ion behalf of Definitive Games, although we shared expense to use 1 as a terrain sorting day)

These 5 events cost £330 in rent. The ticket sales took £368. However, the majority of this was on the two very successful Jan and Feb events. The summer events took in very little (the 3 summer Saturdays totalled £135)

Games Day

Games Day expenses totalled £272.90 plus additional hire of van at: _____________.
However, the club has gained extra terrain and shelving, rather than being unable to further benefit from the day.

Members’ Projects.

£20 was spent on paint for the boards.
£100 was spent on role play materials

Budget 2009/10

Allowing for a rent increase the club should take in £20 more in entry fee than we pay in rent (Expecting about 40 paying members each week). The snack bar has been making an average weekly profit of £12.16. (Rounded down to £12)

Working on 50 weeks this gives the club a working annual budget of £1600

Proposed Budget

PLI: £80
Website: £110
Games Day: £200
3 Saturday Events @ £100 each: £300
Support for weekend event in March: £100
3 Free entry days (cost in lost entry fee): £240
Members’ Projects: £100
3 Members’ Raffles @ £100 each: £300
Discounting T-Shirt Order and Exec Shirts: £150
Forum: £20

Total: £1600

Note that the events should make some profit. This should serve to cover any losses in other areas, or cover lower than anticipated income. This additional money can also be used to replace terrain, role play resources etc. as required by the membership.

Contingency Fund.

The club account is never to be less than £700 to cover running costs for 8 weeks in case of emergency loss of income. This year the club account has been above £1000 all year. Bank statements are available if members’ wish to see them.