Attended by Anna, Phil, Si, Steve, James and Chris (Ali absent)

1)Financial Situation/Club Spending

-Phil: Current balance £544, with rent due in the next week and all major outgoings paid for already.
-General Consensus:
-Club account statements to be sent to Archivist and signatories to be changed to Si and Chris (So statements can be sent).
-To aim for a continuous ‘buffer zone’ of £1000. In order to reach this, a clarification of club spending and costs to be specified.
-Temporary spending specification:
-Summer raffle spend to be capped at £75.
-All other member raffles (with the exception of the Christmas Raffle) to be held in suspension until ‘buffer zone’ met or new whole sale seller can be found.
-Si to investigate new wholesalers and to report his findings to the exec in 3 months.
-Games day board to be limited to 1 table.
-Saturday events to be reduced (see Section 2)

-Clarification on Club spending:
-All spending must receive authorisation from the club treasurer prior to purchase.
-Club members (including exec) must accept risk of not receiving refunds if this is not done.

2) Events for 2008?

Phil: Saturday events were run at a loss due to poor turn-out.
-General Consensus:
-To run 2 Saturdays in 2008 and to combine as many events as possible.
-Open day to be suspended until further notice.
-To re-evaluate recruitment at a later date.
Steve: Golden squig awards require trophies (purchase, assembly and painting). Steve to purchase (on authorisation of treasurer) and Si to construct and base-paint.

3) Job descriptions

-Steve: amendment to events co-ordinator to run at least one event (on behalf of the club) in any gaming related store, not limited exclusively to a Games Workshop store. (apparently a relic of Gobstyks being a GW funded gaming club)

4) Gamesday
-Si: Tim Pickers and Si are in the process of creating rules and board for this purpose. 4 people required to run. Finish date to be provided by Si at a later date.
-Current short-list for volunteers: Ali, Chris, Phil, James

5) Week to week business
-Steve: Requests clarification of consequences of theft at the club. Steve to produce draft of these for club decision in 3 months.
-General Consensus:
-Computer to be run bought and run by Si on a weekly basis.
-Vouchers are to be purchased from GW, Waterstones, HMV (if not part of Waterstone’s chain) and a third to be investigated by Si with a report in 3 months.

6) CRB checks for the Exec.
-Phil, James, Steve, Chris and Ali to provide details to Will for CRB check ASAP.

7) Scenery
-Exec to arrive early on 14/02/08 and make appraisal of scenery repairs. Results to be discussed at that time.
-James to repair with help with lifts from Si and anybody with a car.

8 ) Website
-Chris to provide a topic for weekly announcements. Newsletter email addresses to be forwarded to Archivist.
-Si to make written note of website access for future reference.
-General consensus:
-All membership details to be updated (see section 9)

9)Gold, Silver, Bronze membership
General consensus:
-Photos to be taken of current members.
-Previous members to be moved to a new section listed as lost veterans (name to be confirmed)
-New applications to be offered to members.